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In Good Faith Project Prepares Preservation Survey for Small
Theological and Religious Studies Libraries
Chicago, IL, February 25, 2014
– Through funding from the Institute of Museum and Library
Services (IMLS), the American Theological Library Association (ATLA)
and project partners the Catholic Library Association (CLA) and
the Association of Jewish Libraries (AJL) are preparing a
preservation survey for small theological and religious studies
libraries, archives, and cultural institutions. The survey is
the centerpiece of an IMLS National Leadership Grants for
Libraries Planning Grant for the project, "In Good Faith:
Collection Care, Preservation, and Access in Small Theological
and Religious Studies Libraries."
The survey will help the
project partners gain a better understanding of collection care,
preservation, and access practices in small theological and
religious studies libraries, archives, and cultural institutions
and begin to identify valuable and vulnerable collections held
in these institutions. The partners will use the results of the
survey to explore collaborative initiatives to respond to
identified long-term collection care, preservation, and access
needs.
Read more:
In Good Faith Press Release.pdf
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QUESTION
I'm managing
an archival move and am hoping for some advice and wisdom from
the ACWR community as I start this project. Please send any
responses to
shfarchives@holyfamilysisters.org and thanks in advance for
your assistance.
Katy
Guyon, M.A.
SHF Project Archivist
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QUESTION REGARDING
DIGITAL PHOTOS
How does your
congregation deal with storing digital photography? More and
more of the photographs we receive from our communications
department are digital and not paper. Thanks for any help you
can give us!
Leo Catahan,
Archives Department, Sisters of St. Joseph of Orange, 480 S.
Batavia St. Orange, CA 92868, 714-633-8121 ext. 7117 or email:
archives@csjorange.org.
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WANTED -
FILM AND VIDEOS ON WOMEN RELIGIOUS
and
CONTEMPORARY ISSUES FOR A NEW DOCUMENTARY FILM
“A
Gift of Forty Years” is a feature-length documentary in development
about American nuns and social justice intended for broadcast on
public television. The filmmakers are currently seeking unedited or
edited film/video footage of any length or quality depicting women religious
involvement in the following: civil rights, women's, peace and social justice
movements from the 1950’s to the present; the Sister Formation
Conference; Vatican II; LCWR, NETWORK, NAWR, NCAN, Las Hermanas,
NBSC and women’s rights within the Catholic
church. The materials will be considered for inclusion in the film;
all originals will be copied and safely returned to their owners.
The filmmakers welcome calls or emails from any archivists with
information.
Please contact:
Mary Fishman,
Director/Producer
Chicago, IL
fishmanstudio@wowway.com
773-445-3311
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Office Hours
(513-347-4080)
Tuesday and
Thursday
9:00 am -
noon
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BASIC INFORMATION FOR
ARCHIVISTS
GENERAL PRACTICES
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Have
a policy and follow it.
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Use
a deed of gift form for any documents or artifacts donated.
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Have
guidelines and a signed form for researchers.
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Consider historical, legal, administrative and financial
value of documents when appraising materials.
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Appraise materials very carefully; “when in doubt, throw it
out.”
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Use
acid-free folders and boxes.
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Maintain an even temperature (65-68 degrees F) and relative
humidity (45-55%) in the document room(s).
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Keep
a backup disk of database files off-site.
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Have
a disaster plan in place.
SPECIFIC PRACTICES DURING APPRAISAL
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Remove all staples, pins, paperclips, twine, brads and
rubber bands. Replace them with stainless steel or plastic
paperclips or keep loose pages together in their own
acid-free folder.
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Use
white erasers rather than pink or gummy ones which peel.
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Unfold and uncrease papers very carefully.
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Check
for mold or mildew on any documents received.
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Use
hairdryer to remove tape from documents.
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Note
items with conservation needs such as tears, weak bindings,
excessive crumbling. Hire a conservationist to remedy the
worst conditions.
Mary
Ann Gschwind, fspa
ACWR Vice-President
March 2007
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ONLINE GUIDES TO
NATIVE AMERICAN RECORDS
Marquette
University’s second comprehensive guide to Native American Catholic
records is now online. This Guide to Catholic-Related Records
in the West about Native Americans (Volume 3) joins the
previously revised Guide to Catholic-Related Records in the
Midwest about Native Americans (Volume 3). The Western guide
culminated a recent two-year NHPRC funded record survey of 14 states
and includes 550 entries whereas the Midwest guide, based on an
earlier survey of 12 states, has grown from 277 to 308 entries. Also
online are partial volumes to records in the East (Volume 1) and
records outside the United States (Volume 4) plus several help pages
and a master index with over 25,000 links to entries (Volume 5).
The entire series, located at
http://www.marquette.edu/library/collections/archives/teaching.html,
provides navigational assistance and improved intellectual access to
a largely obscure universe of records for genealogists, historians,
and scholars. Volumes 1 through 4 feature entries in PDF format that
describe targeted holdings held by archival repositories and local
churches. Besides the usual holdings note and contact information
found in reference guides, many of the entries also provide
institutional chronologies to illuminate the provenance and content
of holdings. Noted in the guides are more 1,000 Catholic religious
communities and institutions and over 100 Native American ethnic
groups, which includes some not recognized by the U.S. government.
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Consulting/Mentoring Program Announced
Would you like to have an
experienced archivist to consult with at your archives? Would you like to visit another
archives to learn how to handle some practical aspect(s) of your archives?
Then this program is for you!
The Archivists
for Congregations of Women Religious (ACWR) is initiating a new
program for members. Its purpose is to connect experienced archivists with
those who are new or seeking consultation on specific issues. Experienced
ACWR archivists will be available to travel to your archives or you will
be welcomed at theirs. Limited funding from ACWR will be available to
enable these visits to occur. Areas available for consultation will
include:
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General consultation
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Care of/processing of scrapbooks
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Marketing
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Mergers
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Heritage displays
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Software applications for archives
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Relocation of archives
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Processing and care of photographs
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Cataloguing and care of artifacts.
Do you have other areas which
you would recommend we add to this list? Let us know!
If you are interested in
requesting consultation through this program, contact
Louise Grundish, SC @
lgrundish@scsh.org
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Job Postings
The ACWR board received a
suggestion at our recent conference that we post job openings on our
website. If you wish to post a position you have available in your
archives or that you know of, please contact
Jan Harvey, ACWR Executive Secretary at
acwr@juno.com.
Announcements of jobs should be limited to 150 words and will be posted
for three months after which they will be removed from the website.
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